Your complete HR solution
HR software, Payroll and Auto Enrolment

Key Decks

Key decks are standard in all packages and provide you with the building blocks to get the most from your portal account.
One size doesn’t fit all so take a look at ‘My Decks’ below and choose the decks you need.

Checklists

Description

Create interactive lists for processes like induction and sickness absence management.

Features

  • Job lists can easily be created, edited, shared and marked as completed
  • Track progress on your Dashboard

Benefits

Increases consistency and streamlines processes.

Document Manager

Description

An interactive document management system for all documents including your Employment Contracts and Handbooks. Interacting with Personnel database the document manager makes it possible to mail merge; store; email; share and track documents online.

Features

  • Upload document / nominate document from Toolkits
  • Upload documents for example, employment contracts and staff handbooks, ISO and industry standards documents, memos, letters and any other Word document or use Toolkit document
  • Mail merge; store in *Personnel Files; email; share and track
  • Document content including images, logos and layout maintained
  • Audit controls including permissions, transaction stamps and traceability tools

Benefits

Compliance, consistency and efficiency.

In the pipeline

A Contacts database will soon be added to Key Decks which when used with Document Manager provides a convenient way to manage correspondence with suppliers and customers.

Personnel Files & Folders

Description

Secure and streamlined records management system for sensitive HR data. Compliant with Data Protection Regulations. Integrated with other decks making it easy to manipulate data from a single point of entry.
Employers also have legal responsibilities to ensure employees’ personal details are respected and protected. Employment records, contact and banking details, information about workers’ performance and health, monitoring at work and disclosure requests can be safely stored on the Eledecks portal.

 

Features

Create Personnel Files and Folders for your staff including:
  • Employees
  • Workers
  • Sub-contractors
  • Volunteers
  • Apprentices and Interns
  • Self-employed
Drag and drop any electronic documents into Folders including:
  • C.V.s
  • File notes, medical records
  • Certificates, permits, licences
  • Criminal record data
  • Pension details
  • Images, Excel, Word, PDFs and more
Export useful reports and information for data analysis and communications

Benefits

Compliant with Data Protection Regulations. Enables streamlined information management at the office or on the move. Improves communications and efficiency.

Laws in the Pipeline

Description

Upcoming employment laws and legislation at a glance.


Features

  • Statutory employment laws and important tribunal decisions published weekly.

Benefits

Aids compliance with Employment Law
Keeps you informed about legal developments.New Paragraph

To Do

Description

Diary and Reminder systems with automated alerts.

Features

  • Diary is shared with the user’s colleagues if they have the relevant permissions.
  • My Reminders is personal to the user. Create Reminders for important events
  • Red flags appear in Diary and email reminders are sent to the user’s inbox
  • Log in and click to go to source event

Benefits

Improves efficiency and communications.

Personnel dashboards

Description

Self-Service accounts for employees accessible from mobile devices.

Features

  • Employee leave requests posted online – Watch the video
  • Managers can approve or reject applications using a range of tools
  • Publish important information to employee dashboards including Rotas (see Attendance Management Deck) notices, letters and other documentation intended for the employe

Benefits

Increases productivity, reduces costs and time.

Employee App

Description

The app gives staff full access to their Personnel Dashboard functionality straight from their mobile / tablet device.

Features

  • Update personal contact information
  • Access documents including Contracts and Policies, letters and more
  • View published Rotas*
  • Submit Leave Applications for approval by Managers*
  • Push Notifications

Benefits

Cost effective way to manage leave applications and keep staff informed in real time.

HR Toolkits

Description

Add selected HR Toolkits to create a flexible knowledge and information library to suit your business.

How it works

Use the guidance, knowledge and information in Toolkits to manage policies and procedures
Pull data from *Personnel Files for mail merging Toolkit forms (*Key Deck)
Issue letters using *Document Manager. Straight to email (*Key Deck) and/or Personnel Dashboard Deck (My Deck)

Features

  • Choose from more than 35 Toolkits covering a wide range of HR topics from Recruitment to Exit including Pensions Auto enrolment.
  • HR Toolkits are available for subscription as individual decks.

Benefits

Enables safe, consistent, compliant management
Practical, searchable, accessible support 24/7
Safely manage routine business tasks using these guides

Attendance management

Description

A suite of absence and attendance tools for managing leave requests, building staff rotas and managing capacity.

Features

  • Leave management – Watch the video
  • Rota management
  • Capacity planner
  • Compatible with a range of contracted hours including zero hours workers
  • Set absence alerts to monitor excessive absence
  • Pulls data from Personnel Files (*Key Decks)
To enable ‘self-service’ add Personnel Dashboards (^My Decks) to your subscription and your staff can request leave online and access rotas and issued documents.

Benefits

Improved planning and communications means increased productivity and efficiency gains. For example by reducing costly overtime hours.

Payroll & Auto-Enrolment Wizard

Description

Stop worrying about paperwork and fines. Fully automated, end to end wizard to manage your payroll and Workplace Pensions obligations. Push button wizard makes Auto-enrolment a breeze.
Whether you are looking to manage payroll & auto enrolment yourself or prefer to outsource it to people who are passionate about payroll and pensions, call our friendly team for a quote.

Features

  • Fully compliant with all stages of the Workplace Pensions Regulations
  • Cloud based payroll and auto-enrolment system
  • All letters automatically populated with employee data pulled from Personnel Files
  • All letters automatically issued to staff according to regulatory requirements
  • Postponements managed at staging date and for joiners
  • AE assessments carried out including full workforce categorisation according to TPR regulations
  • AE communications by email and exportable for print
  • Opt-ins and an Opt-out management
  • Contribution calculation
  • Snapshot preview of employer contributions to help you plan ahead of the staging date
  • AE record keeping according to TPR regulations
  • AE Dashboard provides payroll cycle alerts and automated task list prompts user to complete the cycle. Alerts and reminders
  • Flexible reports can be viewed online or exported to print or csv files
  • Full audit trail of all employees, their status at each payroll run, the communications issued, pension joining and pension contributions
  • Graphs show statuses at a glance and real time updates prompt users to take next steps
*If you opt for the managed service our experts will use Clarity HR software to run your payroll and ensure you are compliant with the regulations plus they will help you select a pension scheme and submit your declaration of compliance. Job done!

Benefits

This deck is designed to be a ‘push button’ solution taking the pressure off payroll administrators who want peace of mind and low cost, streamlined control of this statutory requirement.
Our payroll deck integrates with Kashflow, Xero and Twinfield accounting software and our own auto enrolment wizard to provide an unbeatable solution.

Tasks workflow

 

Description

Case management system for Performance appraisals, Grievances, Disciplinaries and many more procedures.
 

Features

  • Checklist guidance
  • Document tracking
  • Automatic email alerts

Benefits

Aids compliant and consistent process management
Provides useful audit trail of important procedures, documents and deadlines.

Check Points

 

Description

Renewals tracking and reporting system. Monitor your licenses and other renewable events such as insurance policies, DBS checks, in-house training, Health and Safety and ISO standards and any other recurring event.
 

Features

  • Flexible data input
  • Records and reports
  • Advance notifications
  • Overdue renewals alerts

Benefits

Instant access to detailed information about compliance status across your organisation.

Advice bank

 

Description

Portal Advisors can post advice and associated documentation for sharing with designated users.
 

Features

  • Advice can be posted by Advisor (Partner or Partner’s designated advisor)
  • Accessible by designated client users
  • Tagging feature enables flexible search

Benefits

Efficient and convenient.

Security

 

Description

Secure cloud based, hosted data storage, content and tools.
 

Features

  • ISO: Our technology partner Eledecks is an ISO Certified Company. ISO is an internationally recognised standard of excellence. They are certified to ISO 27001 Information Security Management standard and ISO 9001 Quality Management standard.
  • Encryption: The Portal uses SSL encryption to protect your data.
  • Servers: The Portal is served from dedicated UK based cloud servers supplied by a leading cloud services provider. The servers are IP-restricted by firewalls and password-locked.
  • Back up: We ensure that all your data is stored and backed up daily in a safe and diligent manner. All backups are stored on dm-crypt encrypted filesystems.

Benefits

Security, Data Management compliance, flexible access, enhanced user experience.
Encrypted access from computer and smart mobile devices.
No software required.